Minutes For SSC Meeting 4.35pm Title 1 11/27/06
Minutes For SSC Meeting 4.35pm Title 1
LA High School Nov 27th 2006Minutes For SSC Meeting 4.35pm Title 1
Attending
Chair J TorresRangel (JTR)Secretary Jon Mannion (JM)Maria Mateo (MM)parentFelecia Perez (FP)Julieta Chavez (JC)parentsOscar Saravia(translating)Tae Hwan Lee (THL)StudentNayeli Garcia (NG)StudentDidi Gotzeva (DG)Raul Fernandez(RF) Dr Moohay Choe(MC) Susana Martinez(SM)student Rosanne Altin (RA)
440pm meeting to order
1. Minutes approved unanimously
2. Identify alternates.
Tabled as DrNish is absent. FP takes on the responsibility of finding ot the next available members in each category.
3. TBR (Text Book Room)
No phone in TBR. Tthe sub TBR attendant works a full day.
Carts but who drives the cart?
Motion to fund the purchase of 10 book carts at price 240USD
8 votes for and 2 abstaining
Can we ask teachers to return carts?
Can we ask T1 to search for their carts.
Perhaps some kind of TBR color or labeling would help maintain the carts in the TBR.
Can we place the order tomorrow thru Title1. The requisition is From Chairman JTR.
4. Budget Discrepancy and protocol
A brief presentation of A478 by MC
FP There is still a about 100,000USD discrepancy
MC says that account payable encumbrances came in and took away the difference
RA it seems strange that this year we have a 3.51% Admin Service Charge.
Chairman: We are all new to the financial process.
Can we see these encumbrances?
MC There are some desktops paid for last spring but have just been put into the account.
MC There is confusion as different admin buy different things and I was nt here last year.
RF Now today at the table are Admin Service Charge, …..shelving LABOR costs has been added. This covers the 100000USD
MC Purchases made last year have been included to change or apparent balance
RF no purchase orders have gone thru this year and what past bills have been bought in the past year
MC some items may have been bought or paid for from things last year.
FP Motion That on Dec 11th we request Mr. Talbot from HPSG will visit and explain the processes
MC SSC will recommend that MC will call and invite Mr Talbot to come to LA at his convenience
Motion carried. With 1 abstention due to frustration with the process
MC reminds the SSC that the process is difficult and time consuming and recommends that we should go ahead with our protocols processes and requisitions.
The justification is based on SUPPLIMENTAL, NOT SUPPLANTING the regular district purchases. Especially in LA and Math
RA How can we have a proposal for shelving and NOT for a work out exercise machine for PE.
MC re tie line for budgets. By MID MARCH have expenditures ready
RA underscores that A Track needs to be informed ASAP
FP re the sub committee proposal.
Categorical Fund allocation process.
Field trip process:
$ for FT is divided by Track and then by Dept.
RA What happens if there is nobody in Eng Dept who wants to take a trip.
RA adds the motion: a first come first served if there are no takers for trip slots after a date possibly April. 1.
FP Once we are SLC based they will be included in the protocol and division.
Motion carried with 9 votes for and 1 abstention (no comprende)
MM what are the chances of a field tri for a student? Is it equal?
RF Dept has to decide within the department.
Field Trip Procedural
See link
Teachers will have s simple justification form; D chairs will sign of then to Title 1 and thence to Admin
Motion passed 10-1 abstaining
How to spend all of our CATEGORICAL FUNDS
Motion To Divide by Dept not by tracks.
No second
RF Past practice was to come as an ad hoc. Presentation as most $ is already encumbered
Motion carried by 7-3 abs that there would be no restrictions by track or dept but funding will be in one pot to be divided base dn the value of the project to the school as a whole by SSC.
Option 2 was carried by 9-1 abs
Teacher Procedure for Field Trip Funding Motion: If a teacher wants to go on field trip for a given subject they must get approval from their department chair and supervising administrator and then take paperwork to Title I for ordering of bus, etc. Teacher—Dept. Chair----Admin----Title I Addendum to minutes added Tuesday 28th Nov 2006Equity in Trip Funding: Motion: Funding for field trips is divided equally both by track and department. Staff Procedure for Categorical Funds $ Allocation Motion: Teachers seeking funding must submit a written proposal (including item summary, reasons for purchase, and how it will benefit all LA High Romans) and budget to the entire SSC for approval only if the proposed budget it over $1,000.00. All items under $1,000.00 will be given to SSC financial subcommittee for approval. Presenter-----SSC (over $1K) or SSC Subcommittee (under $1K)
(see link)
LA High School Nov 27th 2006Minutes For SSC Meeting 4.35pm Title 1
Attending
Chair J TorresRangel (JTR)Secretary Jon Mannion (JM)Maria Mateo (MM)parentFelecia Perez (FP)Julieta Chavez (JC)parentsOscar Saravia(translating)Tae Hwan Lee (THL)StudentNayeli Garcia (NG)StudentDidi Gotzeva (DG)Raul Fernandez(RF) Dr Moohay Choe(MC) Susana Martinez(SM)student Rosanne Altin (RA)
440pm meeting to order
1. Minutes approved unanimously
2. Identify alternates.
Tabled as DrNish is absent. FP takes on the responsibility of finding ot the next available members in each category.
3. TBR (Text Book Room)
No phone in TBR. Tthe sub TBR attendant works a full day.
Carts but who drives the cart?
Motion to fund the purchase of 10 book carts at price 240USD
8 votes for and 2 abstaining
Can we ask teachers to return carts?
Can we ask T1 to search for their carts.
Perhaps some kind of TBR color or labeling would help maintain the carts in the TBR.
Can we place the order tomorrow thru Title1. The requisition is From Chairman JTR.
4. Budget Discrepancy and protocol
A brief presentation of A478 by MC
FP There is still a about 100,000USD discrepancy
MC says that account payable encumbrances came in and took away the difference
RA it seems strange that this year we have a 3.51% Admin Service Charge.
Chairman: We are all new to the financial process.
Can we see these encumbrances?
MC There are some desktops paid for last spring but have just been put into the account.
MC There is confusion as different admin buy different things and I was nt here last year.
RF Now today at the table are Admin Service Charge, …..shelving LABOR costs has been added. This covers the 100000USD
MC Purchases made last year have been included to change or apparent balance
RF no purchase orders have gone thru this year and what past bills have been bought in the past year
MC some items may have been bought or paid for from things last year.
FP Motion That on Dec 11th we request Mr. Talbot from HPSG will visit and explain the processes
MC SSC will recommend that MC will call and invite Mr Talbot to come to LA at his convenience
Motion carried. With 1 abstention due to frustration with the process
MC reminds the SSC that the process is difficult and time consuming and recommends that we should go ahead with our protocols processes and requisitions.
The justification is based on SUPPLIMENTAL, NOT SUPPLANTING the regular district purchases. Especially in LA and Math
RA How can we have a proposal for shelving and NOT for a work out exercise machine for PE.
MC re tie line for budgets. By MID MARCH have expenditures ready
RA underscores that A Track needs to be informed ASAP
FP re the sub committee proposal.
Categorical Fund allocation process.
Field trip process:
$ for FT is divided by Track and then by Dept.
RA What happens if there is nobody in Eng Dept who wants to take a trip.
RA adds the motion: a first come first served if there are no takers for trip slots after a date possibly April. 1.
FP Once we are SLC based they will be included in the protocol and division.
Motion carried with 9 votes for and 1 abstention (no comprende)
MM what are the chances of a field tri for a student? Is it equal?
RF Dept has to decide within the department.
Field Trip Procedural
See link
Teachers will have s simple justification form; D chairs will sign of then to Title 1 and thence to Admin
Motion passed 10-1 abstaining
How to spend all of our CATEGORICAL FUNDS
Motion To Divide by Dept not by tracks.
No second
RF Past practice was to come as an ad hoc. Presentation as most $ is already encumbered
Motion carried by 7-3 abs that there would be no restrictions by track or dept but funding will be in one pot to be divided base dn the value of the project to the school as a whole by SSC.
Option 2 was carried by 9-1 abs
Teacher Procedure for Field Trip Funding Motion: If a teacher wants to go on field trip for a given subject they must get approval from their department chair and supervising administrator and then take paperwork to Title I for ordering of bus, etc. Teacher—Dept. Chair----Admin----Title I Addendum to minutes added Tuesday 28th Nov 2006Equity in Trip Funding: Motion: Funding for field trips is divided equally both by track and department. Staff Procedure for Categorical Funds $ Allocation Motion: Teachers seeking funding must submit a written proposal (including item summary, reasons for purchase, and how it will benefit all LA High Romans) and budget to the entire SSC for approval only if the proposed budget it over $1,000.00. All items under $1,000.00 will be given to SSC financial subcommittee for approval. Presenter-----SSC (over $1K) or SSC Subcommittee (under $1K)
(see link)
posted by Secretary at 11:14 AM
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